is down. Hard drive crashed. Last backup 11 days old.
would you do? You come in Tuesday morning and your main file and print
server is down. You learn
that the hard drive has failed. You
also learn that the last good backup was 11 days ago.
staff person had been changing the tape each day, but failed to check
the backup log. Think this
is a far fetched scenario? Think
again. We have seen it
several times. What do you
do now? How long would it
take you to recreate the last 11 days of work?
How long would it take you to resolve problems arising from the
inaccurate recreation of that work?
What if it was not 11
days but rather three
do not need to ever be in this situation.
It takes about 5 minutes to check the log, record two or three
key statistics into a calendar and change the tape each day.
It has to be done consistently and so we recommend assigning the
task to a staff person who is very detailed oriented and has tendencies
toward being a perfectionist. He
or she does not need to have strong computer skills.
This person needs to be instructed to notify your network
administrator or consultant immediately when something is not right and
be charged with continuing to escalate the issue until it is resolved.
good policies to have in
place relating to protecting one of your most valuable assets is to
ensure that at least once per week a tape is taken off-site.
We highly recommend use of a locking fire-proof or fire-resistant
box to store tapes in on-site. Tapes
should be set up in a “monthly – weekly – daily” rotation so
that you can go back in time to restore from if necessary.
A test restore should be done once per month.
been amazed at the lack of concern that management and owners in some
companies have regarding backups. We
hope you will learn from
this article, and not from the school of hard knocks!