Are you tired of junk e-Mail?
a waste of time.
You come into the office, open your e-Mail, and spend the next
five minutes clearing out the junk.
Multiply that times the number of computer users in your company
times the number of work days per year and you will see a real impact on
the bottom line.
What can you do to prevent getting on spammer’s mailing lists
and how can you block it from your in-box?
answer to the first question is… not much.
Spammers buy mail lists compiled from every conceivable source
including company web sites, newsgroup messages, vendors willing to sell
their customer lists, telemarketing efforts, etc.
In addition, since sending email is free, they simply use smart
guessing such as Bob5@earthlink.net.
One thing to remember is to NOT reply to have your name removed
from distribution lists.
In most cases this just lets the recipient know they have a live
e-Mail account to sell.
you can cut down on spam reaching your in-box is a different story.
The first thing you can do is to check with your ISP (Internet
Service Provider) to see if it offers a spam removal service.
you use Microsoft Outlook, you can manually add a sender to your Junk
e-Mail Sender’s list before deleting the message.
Press Alt-A, arrow down to Junk E-Mail, and press your enter key
a couple of times before deleting the email.
If you do this consistently, after about a month you will find
that about 50% of your junk emails will automatically delete when you
first open Outlook.
further reduce the junk, rules can be set up either in Microsoft Outlook
or in Microsoft Exchange to identify spam e-mail and take appropriate
For instance, you can specify that any messages received from an
entire domain will be blocked, or search for keywords in the subject
such as “viagra”.
Unfortunately, spammers have tricks to get around some of these
best method is to set up a dedicated anti-spam application to screen all
These programs use a variety of methods to identify spam.
One important method is use of a downloadable “black list”
that gets updated consistently in much the same manner as a virus
signature list for anti-virus programs.
At the corporate level, a program such as the SurfControl E-mail
Filter has this functionality.
See the article on the back page for information on programs for
use at the pc level.